Rons Data Edit - How To Remove Extra Space in a CSV File

5/7/2024

To Remove Extra Space in a CSV File

Step 1: Open your file with a dedicated CSV Editor - Rons Data Edit

First things first, make sure you use the correct application to edit your CSV files; you can download Rons Data Edit, for free, right here: Download.

Your CSV file can be opened using the 'Open Document' File menu, or 'Open Document' link on the Start Page of the application.

Step 2: Open the Toolbox and go to the 'Remove Space' Tool

In the ribbon bar at the top of the main window go to the 'Home' or the 'Cell' tab, and click the 'Toolbox' button.

When the Toolbox is open, click on the 'Remove Space' Tool among the tools available on the left.

The Toolbox always remembers previous settings. To reset to the original settings click on "Reset Tool" (see image).

Step 3: Set the appropriate 'Remove Space' options

See below for the listing of the settings and their explanation.

Step 4: Apply the changes

Click the 'Update' button to apply the changes and remove the spaces.

Step 5: Save the File

When satisfied with the changes, make sure to save the document by clicking on the 'Save' button the top left corner of the main window or by clicking the 'Save' button on the 'Home' tab of the ribbon bar.

A Faster Way to Remove Spaces

You can go directly to the 'Remove Space' Tool of the Toolbox by clicking on the 'Toolbox' button, and going to the 'Space/Remove' menu. Settings from previous usage will be remembered.

The Remove Space Tool Settings

Description	Options	Explanation
Types of Space to find
For Formatting	Tabs	If checked any tab characters will be removed from the affected cells.
	New Lines	If checked any new line or carriage return characters will be removed from the affected cells.
	Control Characters	If checked any control (none text) characters will be removed from the affected cells.
For Characters		All characters in the text box will be removed from the affected cells.
Location of Space to remove
End Action	Trim Front	If checked the characters matched will be removed from the beginning of the cell.
	Trim End	If checked the characters matched will be removed from the end of the cell.
Center Action	Remove	If checked the characters matched will be removed from the middle of the cell.
	Collapse to:	If checked the characters matched will be set to the text in the text box in the middle of the cell.
	Leave	If checked the characters in the middle of the cell will be unaffected.

Common Toolbox Settings

Description	Options	Explanation
Apply To	Whole Document	Tool changes will be applied to the entirety of the current document.
	Selection	Tool changes will be applied to the selected cells in the current document.
	All Documents	Tool changes will be applied all open documents.
	Include Header	Tool changes will be applied to column headers included in the selection.
	Include Body	Tool changes will be applied to cells included in the selection.
	Wrap Search	When using the 'Previous' or 'Next' buttons the search will resume at the beginning or end of the document respectively, if no matches are found.
Preview	Show Cell Changes	If checked the document will reflect cell changes prior to actually changing them.
	Highlight Changed Cells	If checked the document will highlight affected cells.
Tool	Reset Tool	Reset the Tool to a default state.
	Add to Data Cleaner	Add the current Tool to a Data Cleaner for combination into a sequence of operations to be saved and used at a later time.

Finally

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