As you will recall we previously learned to use the Automatic Link Filing to delete links automatically.
Let's look now into another way to use this capability: automatic Link Filing into folders. This method is particularly useful for tidying your links and storing them into useful compartments.
Before you create the Filing Rule you are going to want to create a folder in which you will file your selected links. In this instance, I am planning to paste a list of Oscar winning movies that I found on the Imdb movie website, and then to create an automatic Filing rule which will file all links found with the name of Leonardo DiCaprio. By this I am aiming to find all the Oscar winning movies in which Leonardo DiCaprio has been an actor.
To create a new folder (or sub-folder) make sure
that the area where the new (sub-)folder must be added is selected and
click on "Add" in the ribbon bar at the top, or simply right-click and select
‘Add Folder.’ When the new folder is created, just enter the name and
In this case we are creating a sub-folder called "Leonardi DiCaprio" under the Movie Folder.
Once you have done this you can start creating the filing rule.
Much like the deleting method, we will start by selecting the ‘Management’ tab, then clicking on the ‘Automatic Link Filing’ icon. Once the pop-up window appears, much like the other time, click the drop-down arrow on ‘Add New Rule’. Select ‘Move Link Rule’ from the drop-down list (this can be easily identified by the small ‘folder’ icon next to it).
Once you have selected this, you can start filling in the details needed to create the filing rule.
You can start, if you wish to do so, by replacing the automatic chosen title by another one that you prefer. In ‘Match Text’ enter the keywords you would like the rule to search and select where you would like it to search (I have chosen content for this one). Select the file you would like it to be stored in by selecting it from the list in the bottom right corner and selecting the highlighted, left facing arrow. Once you have filled in the details you are needing, press the large ‘Save’ icon in the top left corner. Close the pop-up window.
In the picture below you can see how the set up looks like for a search of the name of Leonardo DiCaprio within the Title, URL and Description of a serie of Links.
Once you are back on the home page, select the
drop-down arrow underneath the ‘File Links’ icon found on the ribbon,
and select ‘All.’
This will then run your rule. Once you have done this, select the folder you created for your links to be filed in. You should now be able to find your links in there.
You should now be a champion in creating deleting and filing rules in the Automatic Link Filing section! There is finally a last way to use this section and this is to tag automatically new links. This will be explained further in my article called "Creating Tags, Utilising Notes and Editing". However, before reading it, it might be useful to read first my article called "Links Side Panel" to understand a little more about tags.